Personal Secretary II at ODPP (20 Posts)

Are you qualified to be a Personal Secretary II at the Office of the Director of Public Prosecutions (ODPP)? Then this is your chance to work in that office. The institution has advertised a series of positions including Administration Office I and other minor jobs. It needs to recruit 20 people in the position above. Learn below the Personal Secretary II qualifications, duties, and how to apply for the same job.

Personal Secretary II Qualifications

To apply for the above position you need to have a Craft/Certificate

For appointment to this position, a candidate must have:

The following qualifications from the Kenya National Examinations Council or equivalent qualifications from a recognized institution: –

• Typewriting III (minimum 50wpm/Computerized Document Processing III
• Shorthand III (100 WPM)
• Secretarial Duties II
• Office Management/Office Administration and Management III
• Business English/Communication II
• Commerce II
• A Certificate in Computer Applications from a recognized institution (Ms Word, Windows, Ms Excel, Ms Access and Internet);
• Demonstrated merit and ability as reflected in the work performance and results;
• Meet Chapter Six (6) of the Constitution of Kenya 2010; Integrity, Honesty and Accountability.

Duties & Responsibilities

An officer at this level will report to the Senior Personal Secretary for the assigned Secretarial function. Specifically, duties and responsibilities will include:

1. Recording dictation in shorthand transcribing it in type written form;
2. Managing e-office;
3. Typing letters, memos and reports from drafts and manuscripts;
4. Processing data;
5. Operating office equipment;
6. Ensuring the security of office equipment documents and records;
7. Attending to visitors /clients;
8. Filing documents;
9. Receiving, recording, and dispatching mails;
10. Handling telephone calls, diary and appointments;
11. Handling routine office duties;
12. Cross-referencing correspondence;
13. Reporting on any need for office repairs;
14. Requesting for office stationery;
15. Operating petty cash
16. Assisting in the preparation for meetings;
17. Handling confidential documents; and
18. Maintaining a register of outgoing and incoming mails.

How to Apply for Personal Secretary II at ODPP Kenya

Interested and qualified persons should make their applications Online through the provided link on the ODPP website www.odpp.go.ke careers page or https://jobs.prosecutions.go.ke/ attaching COPIES of the following documents:

• National Identity Card;
• Academic and Professional Certificates and Transcripts;
• Any supporting documents and testimonials;
• Letter of appointment to their current substantive post;
• Letter of appointment to their previous post; and
• Detailed Curriculum Vitae.

Please Note:

Applicants should provide all the details requested in the advertisement. It is an offense to provide incorrect information in the application. Details of academic and professional certificates not obtained by closure of the advert not included.

Shortlisted candidates are required to produce the original of their National Identification Card, academic, letters of appointment to their current substantive posts and professional certificates & transcripts during the interviews.

It is a criminal offense to present fake certificates or documents.

Successful candidates to be deployed to the following areas: Lamu, Tana River, Loitoktok, Taita Taveta, Wajir, Mandera, Marsabit, Isiolo, Kitui, Turkana, Samburu, Dadaab, Marimanti, Sirisia, Tamu, Mbita, Baringo or any other station with staff shortfalls

Applications should reach the Office on or before 19th December, 2023 latest 5.00 pm (East African Time)